APAC SG - Test Script Position

To provide an effective and efficient human resources corporate support function aligned with company strategy through successful implementation of HR strategy in partnership with business strategy.

A.    REMUNERATION & REWARD

•    Manage fixed pay, variable pay and incentives
•    Ensure the salary equity principles
•    Analyze and update salary scales
•    In line with line manager, take remuneration decision on recruitment and promotion
•    Implement reward policy as per group guidelines and local requirements

B.    ORGANIZATION DESIGN

Maintain an update of:
•    Organizational structures and job descriptions
•    Job structuring
•    Job evaluations
•    Job grading based on congolese labor laws

C.    PERFORMANCE MANAGEMENT

•    Strenghthen the use and understanding of Talent Force Online Performance Management System by assisting to ensure effective performance management systems
•    Implement and Manage the SGS Talent Online Performance Management System process in an efficient and effective manner
•    Ensure that performance management is standardized according to global initiatives
•    Ensure regular performance management trainign activities are implemented within the affiliate and provide on-going coaching to both supervisors and employees
•    Managing, evaluate and reporting of results on the Talent Force Online PMS

D.    HUMAN RESOURCES PROJECT

•    Coordinate, assist and manage local and Global HR Project/Initiatives as when required
•    Coordinate and manage all acquisitions as and when necessary

E.    EXPATRIATE MANAGEMENT

•    Assisting all expats in DRC as per the Expatriates Policy
•    Manage and deal with different agencies to get necessary visas and extensions
•    Manage entire process from application to come to different country, whilst in country as well as when exiting

F.    AUDITS

•    Closing of finding in terms of all audits done in the HR Department
•    Participate in external audits mission, intenal quality audit (Quality Division), internal safety audit (Operational Integrity Division), internal HR Audits (HR & Payroll Division on systems and personnel files), internal VIP ( to see info is up to date on IR, Training, etc.)

G.    SUB-REGIONAL DUTIES

To provide the sub-regional HR Manager with all necessary HR support in ensuring that Sub-Regional HR Plans, objectives duties and responsibilities are effectively and efficiently managed and executed, this includes but is not limited to:

•    General HR Support
•    Coordinating and collation of information for Sub-Regional HR Dashboard
•    General Administration support

H.    LEARNING & DEVELOPMENT

•    Identify training / Competence / Skills needs in different departments
•    Co-ordinate career development, succession planning and talent management needs in partnership with the line manager/ Head of department
•    Manage induction training and SHINE Onboarding Programme with all new employees 
•    Ensure that integrity annual refresher training is done
•    Driving HR related training initiative suc as supervisory training, IR trainign and any training need identified by HR to improve company performance

I.    EMPLOYEE RELATIONS

•    Ensure awareness and adherence to DRC labour act and all other related labor legislation in the country and advise the business on labour legislations reviews
•    Assist line managers to implement fairprocedure to deal with misconduct
•    Advise line managers on the resolution of individual grievances
•    Oversee and assist with disciplinary process ( counseling, meeting and enquiries)
•    Build and manage relationship with employees respresentative group and any other union’s relationship according to legislation
•    Record keeping to be up to date on VIP and other tracking systems (warnings, etc)
•    Reviewing and improving of all process, documentation and policies and procedures
•    Keep abreast of IR Policy development
•    Lead programs that are aimed at improving employee and management awareness of IR policies and processes
•    Identify and analyze current organizational effectiveness
•    Initiate and implement organizational change as needed to improve

J.    TALENT ACQUISITION

•    Work with Operations and recruiting staff to set up hiring meetings
•    Provide support to the line managers to define generic job profiles (predictive index) for recruitment and coordinate completion of manpower request form together with job description
•    Lead the creation of a recruiting and interviewing plan for each vacancy
•    Coordinate recruitment activities for cross-business, cross-countries positions together with the sub-regional and corporate support HR Manager
•    Coordinate the most appropriate recruitment channels and liaise with the agencies, web provides, headhunters, etc.
•    Coordinate local recruitment campaigns, including university and mearning Institute recruitment initiatives
•    Continuously assess and review local and international recruitment agencies re-effective and efficient service delibery
•    Build sound relationship with those recruitment chosen to support us
•    Identify and headhunt top candidates and devise strategies to attract passivejob seekers
•    Efficiently and effectively fill open positions within the allocated time frames
•    Interview candidates together with the line manager and provide necessary feedback
•    Use Recruitment tools to match job and talent
•    Seek approval and make employment offer to suffesscful candidate
•    Conduct regular follow-up meetings with management to determine the effectiveness of recruiting plans and implementation
•    Set up recruitment best practices and tools for SGS Management
•    Remain at the forefront of innovative trends and recruitment techniques
•    Leverage on-line recruitment job board and Global Recruitment Platform
•    Develop a pool of qualifies candidates in advance of needs
•    Ensure all recruitment policies, procedures and techniques are adhered to and recommend improvement
•    Compile, change and improve the interview guide as per specific vacancy
•    Arrange with Operational Integrity and HR Executive, induction and QHSE Training within a month of start date
•    Regret candidates who have been unsuccessful in their applications and give them feedback
•    Maintain an active and organized database of applicants for various positions
•    Generate accurate recruitment related reports as needed

K.    GENERAL ADMINISTRATION SERVICES

•    Compiling of management/ Corporate reports as and when required
•    Responsible to manage and maintain DRC HR Dashboard
•    Maintain all HR Policies, Procedures and processes in line with SGS Group guidelines, local legislation and ensure electronic availability thereof
•    Update and maintain Human Resources System
•    Manage, maintain and update all personnel files
•    Ensure regular communication of organizational and personal related changes to all employees within the affiliate and sub region
•    Comply and promote, at all times, the SGS Code of Integrity and Professional conduct to preserve and enhance SGS reputation as a socially responsible company
•    Maintain and update corporate sustainability report as per corporate guidelines and deadlines
•    Assist in CTC Package calculations when required
•    Reviewing and updating of all HR docymentation for example, engagement pack, contracts of employment
•    Document control s per policy
•    Attending operational meetings as required from HR